Scanning Order Forms
Let’s Get Started!
If you are using the full service program and are going to submit your order forms online please follow these steps to ensure everything is processed correctly!
Scanning Your Forms & Uploading Them To APS Labs
You can now scan your forms and upload your order to APS Labs for an even faster turnaround time. Any document scanner will work (make sure to purchase a scanner that can scan the order forms/slates you are using.)
You will need a few things to get started:
11. Order forms designed by APS Labs.
Forms must be our format, and also have the image numbers completed at the bottom in the image to print box. You may use any size form as long as your document scanner will accept the size. APS Labs envelopes are not required.
2. Team Slates.
Team slates can be printed on 8.5×11 paper right from our website at ddlab.net > team slates. One must be completed for each team, with the image number completed in the box at the top right corner (image to print) and the team information filled in completely.
3. Before uploading your scans & images, complete a Job Submission Form online.
This will generate an order ID for you to rename your folder you are uploading to us. This step is very important and will prevent any order delays.
4. APS Labs Scan master sheet.
You can download this from our website as well, located in the site downloads section. Click HERE to access site downloads.
It’s Time To Scan!
Instructions on how to use our form scanning process.
Step 1
Order Forms Designed For APS Labs
Forms must be our format and also have the image numbers completed at the bottom in the image-to-print box. You may use any size form as long as your document scanner will accept the size. APS Labs envelopes are not required.
Need Form Templates?
Get APS Labs Approved Order Form Templates at PSMGraphix.com
These form templates are approved by APS Labs for layouts, however you will still need to get your final order form approved before you print them for your photo day. If you are going to use these templates please purchase the template and then communicate with your APS Labs representative on your packages to make sure they work within the full service system at APS Labs.
Step 2
Scan the completed master sheet.
You can download this from our website as well, located in the site downloads section once you have logged into your account. Please make sure to use BLACK ink.
Step 3
Scan the team slate.
Team slates can be printed on 8.5×11 paper right from our website at ddlab.net > team slates. One must be completed for each team, with the image number completed in the box at the top right corner (image to print) and the team information filled in completely.
Step 4
Scan the individual order forms for that team.
You only need to scan the section shown here. Please make sure that all of the highlighted areas are complete for the order to be data entered accurately.
What NOT To DO
Incorrect Package Numbering
Please make sure that the packages are labeled correctly. As you can see on this example highlighted in yellow these are not correct packages. Each package must be on it’s own line.
What NOT To DO
Bad Scan with rotation issues.
Please make sure to scan your order forms correctly and not skewed or rotated as this can result in missing information when it goes through the data entry system as shown on the example here.
Step 5
Continue scanning the next team slate, and then the individuals on that team, until you have scanned your entire order. When finished use our APS Labs Upload Tool to send us your scans.
Make sure all scans are numbered in consecutive order. i.e. SCAN001.JPG, SCAN002.jpg. We accept scans in JPG format only. All scans MUST include a number and start at 1 or higher.
The files in your folder should look similar to this when you are done: